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- Coordinator of Fiscal Intermediary Services
Coordinator of Fiscal Intermediary Services
The Fiscal Intermediary Coordinator is a professional position within Kelberman providing quality assurance and administrative support working with individuals and their families as a part of our Fiscal Intermediary Service.
The person in this position works as part of a team to ensure the quality and compliance of documentation required by Medicaid and OPWDD and represents the Fiscal Intermediary at Life Plan meetings. They are also responsible for the financial oversight of individual budgets including approval of reimbursements. This position requires a high standard of customer service.
Position Requirements
Full-Time/Part-Time
Full-Time
Position
Coordinator of Fiscal Intermediary Services
Exempt/Non-Exempt
Non-Exempt
Hiring Manager(s)
Brianne White, Michelle Verro, Robin Mattox
Location
Kelberman Rome
About the Organization
Kelberman is a leading provider of autism services for children, adults and families in the Mohawk Valley and Central New York.
Essential Duties & Responsibilities
- Represent Kelberman as the Fiscal Intermediary at Life Plan reviews meetings for each individual on the FI’s caseload (twice annually).
- Attend Support Broker trainings as offered by OPWDD and become Broker Certified.
- Perform monthly financial and utilization review for individuals on assigned caseload, as well as work closely with Support Brokers to maintain and review individuals’ budgets.
- Maintain individual records and data in eVero, which are required by OPWDD and Medicaid to support Medicaid/State billing (ex. NOD’s, LCEDs, etc.) including any follow up with the Care Manager as necessary to obtain documentation, or for any missing or non-compliant documentation.
- Work with individuals/families/landlords to obtain updated lease agreements and W9’s for individuals with housing subsidies on the FI Coordinators caseload, as well as complete payment authorizations for recurring housing subsidy payments. Documenting monthly administrative activities in regard to housing to ensure timely payment of FI admin fee. Coordinate with individuals/families, Brokers, and paid staff/mentors to complete the Housing Subsidy Participation Agreements and Quality Assurance Checklists, to ensure compliance with OPWDD’s annual recertification requirements.
- Consultants/Contracts: Review monthly utilization for Direct Provider Purchased services, work closely with Support Brokers on any over usage trends.
- This position primarily works remote, but FI Coordinators must be able to provide office coverage several times monthly, as well as attend Life Plan meetings, Team meetings, other meetings in- person when necessary.
Required Skills & Abilities
- Minimally preferred 2 years of experience working within Medicaid/OPWDD service system, previous experience providing documentation quality and compliance review, record keeping and administrative support, Associates/Bachelor’s Degree preferred.
- Preferred experience with utilizing eVero, OPWDD CHOICES
- Must have excellent communication skills-verbal and written.
- Must have the ability to multi-task, prioritize, and work independently.
- Basic Computer Skills (Windows, Outlook, Adobe Acrobat, Word, Excel).
- Must possess the ability to make independent decisions when circumstances are warranted.
- This position has regular and substantial unsupervised or unrestricted physical contact with individuals receiving services and is required by law to be fingerprinted for a criminal history record check under OPWDD (Office for People with Developmental Disabilities).
- Must have a valid New York State Driver’s License.
Education & Experience
- Minimally preferred 2 years of experience working within Medicaid/OPWDD service system, previous experience providing documentation quality and compliance review, record keeping and administrative support, Associates/Bachelor’s Degree preferred.
Work Environment/Hazards
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Minimal risk of chemicals used in cleaning.
- Job related tasks do not involve continuous exposure to blood, body fluids, tissue, or spills or splashes from these substances, but exposure or potential exposure may be required as a condition of employment.
- Employee may have exposure to unpredictable individuals and situations when working at Kelberman Center and affiliate sites.
- OSHA Exposure Category II
Physical/Mental Demands
- Certain deadlines, projects and unanticipated developments may require work during evenings, weekends.
- Ability to lift and/or assist individuals in your care and the ability to meet the physical requirements of the specific job.
- Must be able remain in a stationary position for extended periods of time.
- Constantly operates a computer and other office productivity machinery, such as a copy machine, scanner, computer printer, etc.
- The employee frequently is required to stand, walk, sit, use hands and fingers, and is occasionally required to reach with hands and arms.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising work-flow and efficiency.
Compensation
- $18.63 - 23.29 per hour
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.