Director of Finance

POSITION SUMMARY

The Director of Finance is responsible for all aspects of the financial operations for the agency. Oversees accounting, budgetary, operational and programmatic support to all of the agency programs and activities. The Director of Finance directly oversees the finance/accounting staff and other designated operations such as maintenance and property management. The Director of Finance serves as an active member of the Executive Management Team helping to develop and implement the agency’s vision and mission. The Director of Finance will evaluate and provide recommendations for the financial performance of the organization, ensuring Kelberman has the financial resources necessary to achieve its goals in a fiscally responsible manner.

ESSENTIAL RESPONSIBILITIES

Role responsibilities include but are not limited to the following:

Strategy, Planning, and Management

· Assess and evaluate financial performance of organization with regard to long-term operational goals, budgets, and forecasts.

· Provide insight and recommendations to both short-term and long-term growth plans.

· Have knowledge and stay apprised of all OPWDD, DOH, NYSED, OMIG regulations and ADMs, to ensure compliance and fiscal health of all services provided by Kelberman and the organization as a whole.

· Develop and oversee the Finance department, accounting, revenue cycle, accounts payable, accounts receivable, procurement, and billing.

· Develop, implement, and oversee finance policies, procedures, and processes.

· Provide oversight, systems training, and performance evaluations and build an effective and efficient team dynamic.

· Guide larger, cross-divisional teams outside of direct span of control.

· Provide oversight of other operations support departments, such as property and maintenance.

· Responsible for lease and contract administration.

· Identify, acquire, and implement systems and software to provide critical financial and operational information.

· Evaluate and assess department performance and support automating processes and increased working efficiency.

· Communicate, engage, and interact with the Board of Directors, CEO, and Executive Leadership Team.

· Engage and stay up to date on statewide I/DD systems, initiatives, and trends to best position Kelberman for success and provide recommendations toward strategic planning.

· Actively participate in meetings, workgroups, and conferences as it relates to state, regional or provider-based training, collaboration or advocacy, including but not limited to OPWDD, NYSED, FMA, and Provider Associations.

· Create and establish yearly financial objectives that align with Kelberman’s plans for growth and expansion.

· Engage with consultants, auditors, and investors as appropriate.

· Serve as a key member of the executive leadership team.

Financial Analysis, Budgeting and Forecasting

· Prepare and present monthly financial budgeting reports including monthly profit and loss by department / program, forecast vs. budget by department / program and weekly cash flow by department / program.

· Review and analyze monthly financial results and provide recommendations.

· Identify, develop, and execute analysis of business initiatives, new services/lines of business and grants.

· Develops annual operating budget (including cost allocation methodology) and forecasts. Recommends benchmarks 

that will be used to measure the Center’s performance.

· Ensure that programs and departments operate in a fiscally responsible manner by collaborating with directors to develop strategies that address budget deficits and maximize funding.

· Analyzes and evaluates rates and program funding streams.

· Prepares and maintains cash management and forecasting processes.

· Manage financial planning and analysis, Supervise creation of reports, software implementation and tools for budgeting and forecasting.

· Engage with Lenders, Vendors, Regulatory Agencies, Community Partners, and other Stake Holders as needed.

Accounting, General Ledger, Administration and Operations

· Supervises billing/accounts receivable, purchasing, accounts payable/cash disbursements and payroll functions.

· Review and ensure application of appropriate internal controls, SOX compliance and financial procedures.

· Ensure timeliness and accuracy of financial and management reporting data for federal and state funders, foundations, investors, and grant funders.

· Oversee the month-end close process and preparation monthly and annual financial statements.

· Oversee the preparation and timely filing of all local, state and federal tax returns.

· Ensures proper functioning and integrity of department systems including general ledger, billing, and payroll.

· Oversee financial audits by independent auditors and external governmental agencies.

· Implements and oversees grant management process.

· Ensures timely completion of all annual regulatory cost reports including but not limited to the annual Consolidated Fiscal Report (CFR) and Department of Health (DOH) cost reports.

· Maintains proficiency in cost reporting manuals such as the Consolidated Fiscal Report (CFR) and State Education Cost Reimbursable manuals and is responsible for ensuring accounting compliance with regulatory manuals.

· Continues developing industry knowledge in the areas of Medicaid billing as it relates to the Center’s programs with oversight from NYS regulator the Office of People with Developmental Disabilities (OPWDD) and State Education Department (SED).

· Work with Human Resources to ensure appropriate legal compliance.

· Oversee the month-end close process.

Cash Management

· Oversee weekly cash management and AP Department.

· Approve large payables, sign checks, and authorize wires and ACHs.

· Supervise Accounts Receivable management and provide guidance relating to the collection process.

Financial Management

· Manage cash flow planning process and ensure funds availability.

· Oversee cash, investments, and asset management area.

· Maintain outstanding banking relationships and strategic alliances with vendors and business partners.

· Utilize forward-looking models and activity-based analyses to provide financial insight into the organizations’ plans

and operating budgets.

Universal Responsibilities

· Oversee, prepare and maintain the timely completion of all necessary reports (written and oral) to the CEO, Board of Directors and regulatory agencies and funding sources as required.

· Establish a positive work environment through collaborative teamwork and positive communication in alignment

with Kelberman’s culture, values, and mission.

· Develops and executes strategy, policy, and processes for the organization.

· Communicates ideas and goals clearly and is an active listener. Ensures that information is effectively communicated and shared throughout the organization.

· Leads the team including providing coaching and feedback, interviewing, hiring, new employee onboarding, conducting performance evaluations, discipline, and termination.

· In partnership with HR, resolve personnel problems in a fair, timely and consistent manner.

· Ensures compliance with all pertinent government and agency regulations and operating standards.